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Construction Services/Project Assistant






Do you like to do the exact same thing every day? Neither do we! Every day is different. Our Construction Services Representatives/Project Assistants are responsible for assisting the project managers and coordinators with the administrative tasks associated with the pre-construction and close out phases of a project. The job exists to streamline these processes and maintain organization. Tasks include, but are never limited to:


Creating the Equipment List and “Pro Track Manager”

  • Obtain construction documents from estimating

  • Review the construction documents and prepare a preliminary equipment list

  • Meet with Project Manager to review preliminary equipment list and make changes where necessary

  • Update the Pro Track Manager with all items from the equipment list

Prepare, Coordinate and Send Submittals “The Project Handbook”

  • Prepare submittals including shop drawings, data sheets and anything else required by the specifications for all items on the equipment list

  • Send submittals to the general contractor if working as a sub-contractor or to the consultant if working as the general contractor for approval of general conformance

  • Follow up with whomever the submittals were sent to, ensuring that we have approvals in a timely manner

  • Review returned submittals and make changes to the equipment list based on notes and/or rejections; resubmit and repeat previous step

  • Colour code all items on the Pro Track Manager to indicate to the purchasers what items are approved and what items are rejected

  • Send Acapulco Colour Selection Chart for items that require colour selection by architect/owner such as trench drains and grates, backstroke flags, etc.

  • Send samples for items such as tile, grout, plaster, etc.

  • Send a physical copy of “The Project Handbook” to site if requested

Prepare, Coordinate and Send Close-Out Documentation “The Aquatic Resource Manual” 

  • Prepare “The Aquatic Resource Manual” including operating instructions, operation and maintenance manuals, test reports, as built drawings, warranties, motor depot, aquatic start up and training and msds sheets; send digital copy for approval
  • Obtain lists of all pipe labels, lamacoids (for pumps, filters, etc.) and valve tags required and include printed copies of the lists in “The Aquatic Resource Manual”  binder
  • Send a binder copy for training/commissioning
  • Update valve tag list and operating instructions, laminate and put in a project tool box “The Aquatic Accessory Kit” along with pump tape, filter stickers, filter media labels, laminated pump charts, valve tags, warning signs, pipe labels, lamacoids, etc.
  • Send drafts of Acapulco warranties as per specification and original quote
  • Send as many physical copies of “The Aquatic Resource Manual” as required by the specifications
  • Have original warranties signed, sealed and sent after drafts have been approved

Maintaining Mail Tracking, Database and Project Log

  • Keep track of all correspondence and log anything sent via courier, mail, email or FTP site in the mail tracking file
  • Maintain an up-to-date Project Log, keeping track of what has been sent and approved for each job and what the status is as well as the substantial completion dates
  • Maintain an up-to-date database with all products typically used and keep current and accurate submittals and operation/maintenance manuals for all products
  • Contact suppliers/manufacturers to obtain shop drawings and operation/maintenance manuals as necessary


  • 3-5 years of experience supporting project managers in an administrative or similar role or a diploma in Construction Engineering Technology
  • Working as a team is your favourite. So is working independently.
  • Master Communicator (excellent listening, verbal and written communication skills)
  • Cool as a cucumber: you're able to work effectively under tight deadlines and in stressful conditions without breaking a sweat
  • Professional organizer is your middle name. You can stay on track independently and no detail goes unnoticed.
  • Got 99 problems, but Microsoft ain't one (Excel, Outlook, PowerPoint and Word are your specialties)
  • Highly skilled construction document reader/interpreter
  • Fluent in construction terminology and drawing standards


Are you ready to be part of the Acapulco Family? Take the plunge and apply today my e-mailing your resume to


Only applicants who meet the criteria will be contacted. Thank you for your application.