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Administrator - Fleet and Operations


Job Description




Coordinate, administer and oversee a variety of operations duties including fleet and equipment along with operations duties to ensure smooth and efficient daily operations. This role is responsible for. 



  • Customs and shipping documents via ACE/ACI (Bill of Landing, customs paperwork)
  • Provide administrative support to other departments or projects as needed
  • Set up and maintain corporate cell phones & iPads
  • Coordinate the maintenance of all corporate and rental property facilities
  • Backup for coordinating the maintenance of office (copiers and printers)
  • Backup for travel bookings
  • Fleet
  • Coordinate a fleet of Cargo Vans, Pick-ups and Tri-axle trucks
  • Coordinate and Maintain fleet utilization, preventive maintenance schedules, locations, operators, insurance, etc.
  • Prioritize and schedule service as per Preventative Maintenance Program
  • Coordinating third party onsite and offsite repair execution, and maximizing fleet uptime
  • Establish/ maintain key relationships with fleet vendors (fuel providers, parts vendors, repair mechanics, leasing companies, etc.) and ensure seamless assistance to field operations
  • Coordinate CVOR program and vehicles details and licenses pertaining to it
  • Review and maintain driver abstracts, policy sign-off and vehicle insurance list and let management aware of changes affecting a crew member who operates a company vehicle
  • Work with Health & Safety to ensure COR compliance are met
  • Review pre-use vehicle inspections
  • Document driver and shop correspondence as well as shop recommendations and corrective actions planned, resolve all driver issues
  • Review, track and follow up on any infractions ensuring incident corrective actions are followed up on and completed
  • Inform management of any new or conflicting legislative matters that could impact operations, costs, and/or health and safety, ensuring full compliance of all level of government legislation
  • Fuel and Points Cards – determine who requires cards, distribute, update and maintain list
  • Work with respective departments in cases of vehicle accidents
  • Prepare and submit reports as requested
  • Assist in the acquisition and setup outside of the accounting system


  • Coordinate large and small construction equipment
  • Work with Health & Safety to ensure COR compliance are met
  • Review and track pre-use equipment inspections
  • Coordinate and Maintain preventive maintenance, schedules and locations for equipment.
  • Prioritize and schedule service and inspections as per Preventative Maintenance Program with applicable departments
  • Assist in the acquisition and setup outside accounting system
  • Update and maintain internal equipment rates
  • Maintain internal tracking Excel sheets


  • Work with Health & Safety to ensure COR compliance are met
  • Review and track inspections
  • Manage and ensure safety checks are done on all tools as per Preventative Maintenance Program
  • End of job close out review

Are you ready to be part of the Acapulco Family? Take the plunge and apply today my e-mailing your resume to


Only applicants who meet the criteria will be contacted. Thank you for your application.